Welcome to exhibit at Outdoor Expo and Golf Fair 2023!

Opening hours

OutdoorExpo 30.3.–2.4.2023

Thu-Sat 10-18, Sun 10-17

Golf Fair 31.3.-2.4.2023

Thu-Sat 10-18, Sun 10-17

Welcome to exhibit in Messukeskus! The planning phase is crucial to successful participation in a fair. A well-planned, creatively executed exhibition will generate results impacting far into the future. Consider the different phases of a fair project: before – during – after steps.

EXHIBITORS’ ONLINE SERVICE CHANNEL EMESSUKESKUS

CONSTRUCTION SCHEDULES AND ENTRANCES

TABLE OF CONTENTS

January

• Check your invoicing details
• Propose a program
• Book accomodation with a discount price

February

• Update your company profile
• Register co-exhibitors
• Invite visitors to the event
• Plan and order stand structures and furniture
• Order a customised stand plan

March

• Submit your fascia text or logo
• Publish your stand programme
• Take media representatives into account
• Market your own participation

During the event

• Passes
• Order stand catering and meal vouchers
• Take care of the safety of your stand
• Parking
• Exhibition office
• Exhibitors’ lounge and restaurant services
• Deliveries to your stand

Check your invoicing details 

Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com  by 15.1. 2023.  

Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge. 

Propose a program 

If you have an interesting, current or entertaining program that you would like to present to fair visitors, please propose a program through eMessukeskus under Programme or send an email to producer Nea Helenius, nea.helenius@messukeskus.com by 15.2. 2023.  

Book accommodation with a discount price 

Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a discount on the daily price. We recommend to book early – the hotel is very popular during the exhibitions. More information >>

Update your company profile 

We encourage you to update your company profile in eMessukeskus under Market your participation no later than 01.02.2023 to ensure visibility in the event info. 

INSTRUCTION FOR UPDATING YOUR PROFILE>>

Register co-exhibitors 

Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on 01.02.2023 and ensure their visibility in the event info. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus. 

 Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 390 € + VAT. 

Invite visitors to the event  

This event uses electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eMessukeskus on the Invite your customers –page. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).  

If you wish to change all or some of the eTickets included in your stand to printed tickets, please contact our customer service: customer.service@messukeskus.com by 24.3. 

You can also order extra printed tickets through eMessukeskus. The printed tickets are invoiced according to the number ordered. Printed tickets are delivered between 1.3 and 24.3. Please deliver printed tickets to your customers in advance as it is not possible to leave tickets for pick up at the event’s entrances.  

Plan and order stand structures and furniture

We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products. 

Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 26.02.2023 you will acquire the products at a lower cost.  

Save money by placing your order in advance! 

• On 27.02.2023 prices will increase by 20% 
• On 11.03.2023 prices will increase by 50% 
• On 23.03.2023 prices will increase by 100% 

 More information: osastopalvelut@messukeskus.com 

Structures over 250 cm 
Any stand constructions exceeding 250cm are considered additional advertising space and are subject to an extra charge, the minimum charge is 450 €. Stands with two storeys: the square meters of the second storey are subject to a charge which is 50 % of the space rental. Any structures higher than 250cm have to be approved by a Technical Coordinator of the exhibition centre at least 45 days prior to the event. Please send the information to: osastopalvelut@messukeskus.com for approval. 

 Order a customized stand plan and implementation or a ready-to-use solution 

Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages. 

EXPLORE AND ORDER >>

Submit your fascia text or logo 

If you have purchased a stand solution including a fascia, please remember to send the fascia text or logo to graphics@messukeskus.com on 28.03.2023 at the latest. Any changes made after the deadline will be charged according to our normal price list. 

Material information

Publish your stand programme 

Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge. 

Make the most of logos and banners of the event in your own marketing channels

Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions. 

MEDIABANK GOLFMESSUTMEDIABANK OUTDOOREXPO

Take media representatives, bloggers and social media influencers into account

Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Market your participation) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets. 

Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manager Anu-Eveliina Mattila tel. +358 50 555 6183, anu-eveliina.mattila@messukeskus.com. 

Do you know the requirements relevant to your products? Test it out and train to become an expert!

The products sold and distributed at fairs must meet the safety and marking requirements set in the Finnish legislation.

For example, toys meant for small children must not break causing small pieces and thus a choking hazard, and clothing intended for small children must not have drawstrings or functional bands around the head, at the area of the neck and upper chest. Also, the product details must be in Finnish and Swedish.

The Finnish Safety and Chemicals Agency, Tukes, has established the I know my products service for you who wants to know the requirements relevant to your products and make sure that they meet them.

The learning materials are open to everyone. You can also complete tests, and by doing so, receive the I know my products label to be used at you company’s marketing as an indication of your company’s responsibility. With the label you tell your clients that you truly know your products.

So ponder no more, but instead take a look: I know my products service (https://tunnentuotteeni.fi/)

Passes for exhibitors and constructors

You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus. The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office. 

You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €10.48 per pass + VAT at 24%. The constructor pass is free of charge. 

Free passes included in your stand:  

smaller than 6 m2 stand 3 pcs 
6–10 m2 stand 5 pcs 
12–21 m2 stand 10 pcs 
24–36 m2 stand 15 pcs 
40–50 m2 stand 20 pcs 
larger than 50 m2 stand 25 pcs  

Co-exhibitors receive one free exhibitor pass.  

 The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in Compass Group cafes). The constructor pass is valid during the construction and dismantling periods of the event. 

Order stand catering and meal vouchers 

Remember to order catering for your stand together with meal vouchers for your staff in advance – latest 4 days before the event. 

READ MORE AND PLACE YOUR ORDER >> 

Take care of the safety of your stand 

Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors. 

In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Products & services in the category Safety under Stand services.

 Parking

The entire Messukeskus area is a paid parking area, including the indoor exhibition halls. Parking is free for one hour (60 min) of loading, construction and dismantling. Consignors who have been in the area for less than 60 minutes can drive out of the area without paying for parking. If it takes more than 60 minutes to unload the goods, you must pay the parking fee. Please remember to drive out the same way you came in so that the boomless parking system registers the car.

Parking  A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark. 

Exhibition Office 

The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.  

Exhibitors’ Lounge and restaurant services 

The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.  

You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers. The exhibitor priced buffet lunch is served in restaurant Platta on the 2nd floor of Siipi conference area. Meal vouchers can be purchased from the Exhibition Office, restaurant Eat & Meet (upper Gallery) and Stop & Shop kiosk (lower Gallery). 

Deliveries to your stand

Mark items delivered to our Construction Service as follows:
Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. Number
Messuaukio 1
FI-00520 HELSINKI, FINLAND 

Logos and banners

Use the logos and banners of the event in your own marketing channels, such as your website, the social media, newsletters and email signatures.

eMessukeskus at your service

Make and manage bookings and publish programme information, offers and press releases in eMessukeskus. You can also find all stand design and building information for each event through the eMessukeskus service. All fair participation information is stored in one place in eMessukeskus.

Restaurant Platta at your service 24/7

PLATTA creates tasty experiences based on handcraft work, seasonal ingredients and event specific menus. Snack from the bar menu, share plates or have a full three course meal. Also try the delicious grill dishes and artisan pizzas.

Exhibitor hotel reservations

Our totally renovated hotel has a bright, relaxing ambiance, with comfortable rooms that include a pillow menu and blackout blinds, so you can be sure of a great night’s sleep.